Remote work is now the norm for many businesses in a range of industries. However, this was mostly because it was necessary. Remote work and meetings are now possible thanks to modern technology and the many communication platforms. Face-to-face meetings are still valuable, especially if you want to build lasting customer relationships.

These are the benefits of using conference room rentals in Mississauga and Ottawa to host face-to-face meetings.

Establish strong relationships with your clients

When you just need to chat with your team, or when a client is not available for a face-to–face meeting, virtual meetings can be a time-saver. There is a problem: sometimes, many things can get lost when you are in transition to the digital world. There are always at least one person experiencing technical problems.

Technology can still be a key component in face-to–face meetings. However, it doesn’t have to dictate the outcome of the meeting. Face-to-face meetings are a great way to build strong relationships with clients. This is something that Zoom and Microsoft Teams don’t allow. These interactions are more meaningful than virtual ones and have a unique personal touch that is hard to replicate.

Meetings are more productive and focused

Face-to-face meetings are a great way to build relationships with clients. Meetings that are well-structured and organized and serve a purpose are more productive than unstructured or random virtual meetings, emails, conference calls, and phone calls.

Clients and employees who are active participants in meetings, rather than passively participating, are more likely to generate actionable ideas that can be used by your company to promote growth and prosperity.

Communication is more than words. Sometimes body language and facial expressions speak volumes. These elements are not always as obvious or easy to spot in phone or virtual meetings but they are more evident when you are sitting next to someone. You’re probably familiar with the phrase “learn how to read the room”, so you already know what we mean.

It is easier to get to know people in person

Spend enough time with someone and you will learn many things about them. You’ll soon discover what drives them, what they love, what frustrates them, and what their reactions are to your ideas. These are communication signals that others can pick up on that some people may not be aware of.

It is also easier to gauge someone’s personality or current state of mind when you are sitting in the same place as them than when you interact through a digital device.

Communicate clearly your professional goals and strategies

Face-to-face meetings are easier to read body language and facial expressions. This type of subconscious communication can be used to determine how someone reacts to your ideas and business strategies. It’s much easier to conceal what people are thinking through virtual communications. This can work in your favor to a certain extent, but it is not ideal when you are the one talking and the others are listening.

Face-to-face conversations take more time to setup and conduct. People want to get to the point quickly without losing any time. There is a certain amount of social interaction that involves small talk but the main purpose of these meetings is to discuss business goals and potential growth while forming a partnership.

There are fewer distractions and interruptions

While working from home can offer many conveniences, such as not having to travel into the office every day, there are also many pitfalls.

The distractions and interruptions that surround working from home is one of the biggest downsides. Working from home can prove to be overwhelming. These distractions and interruptions can not only reduce productivity but also affect the quality of work that is actually done.

You and your employees can create a professional environment that encourages focus and productivity by setting aside time for an in-person meeting in a designated office space.

Keep a professional image

You can maintain a professional image by renting meeting rooms in Mississauga and Ottawa when you meet with clients or colleagues. It’s much more difficult to maintain a professional image when you work remotely or from another location. Although it might be funny to your employees or coworkers that your cat keeps appearing or interrupting your virtual calls, it can quickly become annoying, especially if there are many points on your agenda.

You can rent conference rooms and furnished executive day-offices in Mississauga and Ottawa. They offer a professionally managed meeting space with a receptionist, administrative staff, and a professional design.

This post was written by Tara Kintz. Tara is a director at Signature Workspace which is a workspace in Tampa. Signature Workspace, owned and operated by Cantor Fund Management, offers services and amenities such as private offices, flex space, co-working space, virtual offices, meeting/conference rooms, and more.